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Hilton Primary School

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Hilton Primary School

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Late/Absence Procedures

ATTENDANCE STATEMENT

Regular school attendance is the key to enabling children and young people to maximise the educational opportunities available to them and become emotionally resilient, confident and competent adults who are able to realise their full potential and make a positive contribution to their community.

Promoting excellent attendance is the responsibility of the whole school community. Our stance with regard to pupil attendance underpins all other policies related to the well-being of children including safeguarding, behaviour, bullying, and support for children with medical needs.

All children should be in school, on time, every day that school is open unless the reason for absence is unavoidable.

 

OUR ROLE IN SCHOOL

Hilton Primary School will promote positive behaviour and attendance through its use of curriculum and learning materials and will recognise good attendance appropriately.

We will work with parents to resolve problems which may affect a child’s attendance and will involve representatives of other agencies that work with the school such as the School Nurse, Family Support Officer or representatives of the local Multi-Agency Team where required in order to ensure all children can benefit from consistently good punctuality and attendance. We will use the Early Help Assessment process to support this.

We will be proactive in encouraging attendance for all pupils through ensuring parents and pupils receive information on the importance of good attendance and punctuality and will react swiftly to intervene to improve attendance of individual children should this become a concern.

Parents have a legal duty to ensure that their children of compulsory school age attend school regularly.

 

PARENTS/CARERS RESPONSIBILITIES

  • Inform school straight away if your child cannot attend and give the reason.
  • Try to make medical, dental or other appointments outside the school day.
  • Ensure the school is aware of any circumstances at home that may be likely to affect their attendance.
  • Encourage good routines at home which promote a healthy lifestyle including enough sleep.
  • Talk to your child about school and let the school know if your child is worried about any issues such as difficulties with homework or friendship problems.
  • Do not book holidays in term time.
  • Make a request for leave of absence well in advance in writing to the Headteacher using the form below.
  • Seek advice from your G.P. if you are not sure how long to keep your child off school with an illness.
  • Ensure that school has all your up to date contact details.
  • Encourage your child to enjoy school and make the most of all the opportunities available to them.

 

THE IMPORTANCE OF GOOD ATTENDANCE AND ITS LINK TO ATTAINMENT

The Department of Education has published research into the effect that missing time from school can have on a child’s chances of succeeding in tests. (02. 2015 Department of Education). The research is based on data from all schools in England going back several years.

The results are very clear – missing even small amounts of time from school can have a significant effect on achievement. At primary school level, pupils missing up to just 14 days of school in Key Stage 2 are a quarter less likely to achieve above the expected standard in reading, writing or maths tests than those with no absence.

MEDICAL APPOINTMENTS DURING THE SCHOOL DAY

If you wish to take your child out of school for any reason during school hours, arrangements must be made in advance to collect them from the school office. Please send a copy of the appointment letter along with a covering letter to the class teacher informing them; include the time for collection, a reason for leaving and who will be collecting them. Under no circumstances will a child be released from school on his or her own in order to go to an appointment. For afternoon appointments, we would suggest that children are collected either before their lunch break or after.

 

ARRIVING LATE OR DURING THE SCHOOL DAY

If your child is late arriving at school, or returning from an appointment, please take them to the main office to ensure that he/she is registered correctly. If your child has an appointment in the morning and will need a school dinner ordering, please inform the school office via letter or phone call before 10.30am. Unfortunately we will not be able to cater for children arriving after 10.30am on that day if a school dinner has not been ordered. Please also be aware that all school dinners ordered must be paid for unless it has been cancelled in advanced before 10.30am on that day.

REQUESTING A LEAVE OF ABSENCE DURING TERM TIME

In September 2013 the Education (Pupil Registration) (England) (Amendment) Regulations 2013 came into force. These regulations make it clear that Headteachers should not grant approval for any leave of absence during term-time, including holidays, unless there are exceptional circumstances. These regulations also state that holidays cannot be authorised retrospectively.

 

Any requests should be on an official school absence request form (giving at least 2 weeks notice) and handed into the school office for consideration prior to any holiday/leave arrangements being made.

You may be issued with a Penalty Notice should leave be taken which is not authorised. If unpaid this could lead to prosecution under section 444(1) of The Education Act 1996.

 

Absence Request Form

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